How to Migrate from Okta to TitaniumVault

Migrating your identity provider is one of the most sensitive infrastructure changes your organization can make. Every application, every user, and every access policy depends on it. This guide walks you through moving from Okta to TitaniumVault in a structured, low-risk way that keeps your team productive and your security posture intact.

Why Organizations Are Migrating Away from Okta

Okta has been a dominant player in identity management for years, but a growing number of organizations are reconsidering. Several factors are driving this shift:

• Cost escalation: Okta's per-user pricing scales aggressively. As your workforce or customer base grows, annual costs can reach six or seven figures. Features like adaptive MFA, lifecycle management, and advanced server access require premium tiers that multiply the base price.
• Security incidents: Okta has disclosed multiple security breaches, including unauthorized access to customer support case data and source code repositories. For organizations where identity is the security perimeter, these incidents erode trust in the platform.
• Feature bundling: Capabilities that should be standard, such as SCIM provisioning, device trust, and custom MFA policies, are locked behind expensive add-on packages. Organizations often find themselves paying for an entire tier just to access one or two needed features.
• Vendor lock-in: Okta's proprietary workflows, expression language, and integration framework create deep dependencies. The longer you stay, the more expensive and complex migration becomes.
• Support quality: Many customers report slow support response times, difficulty reaching engineers who understand their configuration, and a reliance on community forums for troubleshooting.

TitaniumVault addresses these pain points directly with transparent pricing, a generous free tier, built-in SCIM and SAML support at every plan level, and a dedicated migration support team. Every feature is available without hidden upsells.

Pre-Migration Checklist

Before you touch any configuration, complete this checklist to scope the migration and avoid surprises:

• Stakeholder alignment: Get sign-off from IT leadership, security, and application owners. Establish a migration window and communication plan for end users.
• Application inventory: List every application integrated with Okta, including the protocol used (SAML, OIDC, SCIM, LDAP) and the criticality level (business-critical, standard, low-impact).
• User and group audit: Export your full user directory, including group memberships, custom attributes, and lifecycle states (active, suspended, deprovisioned). Identify service accounts and API tokens that depend on Okta.
• MFA inventory: Document which MFA methods are enrolled per user (TOTP, push notifications, hardware keys). Note any users who rely solely on SMS, as TitaniumVault uses stronger authentication methods.
• Policy documentation: Capture all sign-on policies, password policies, network zones, and conditional access rules. Screenshot or export these from the Okta admin console.
• Directory integrations: Identify any Active Directory or LDAP agents syncing with Okta. Document the sync schedule, attribute mappings, and write-back configurations.
• Rollback plan: Define clear rollback criteria and keep your Okta tenant active until the migration is fully validated. Do not delete or deactivate Okta configurations until you have confirmed everything works in TitaniumVault.

Step 1: Inventory Your Okta Configuration

Start by creating a complete export of your Okta environment. This serves as both a migration reference and a rollback safety net.

Export Users and Groups

Navigate to Directory > People in the Okta admin console and export all users as a CSV. Include all profile attributes, not just the defaults. Repeat this for Directory > Groups, capturing group names, descriptions, membership rules, and member lists. For organizations with more than 10,000 users, use the Okta Users API with pagination to ensure a complete export.

Document Application Integrations

For each application in Applications > Applications, record the application name, sign-on method (SAML 2.0, OIDC, SWA, or API), the ACS URL or redirect URIs, attribute mappings, and group assignments. Pay special attention to any custom SAML attributes or OIDC claims that downstream applications depend on. Export the SAML metadata XML for each SAML application, as you will need the entity IDs and assertion consumer service URLs when configuring TitaniumVault.

Record Policies and Rules

Capture every authentication policy, including global session policies, application-level sign-on policies, and password policies. Document the conditions for each rule: network zones, device trust requirements, MFA prompts, and session durations. Take screenshots of each policy configuration screen. These will be your reference when recreating equivalent policies in TitaniumVault.

Step 2: Set Up Your TitaniumVault Tenant

With your Okta inventory complete, set up TitaniumVault to mirror your existing identity architecture.

Create Your Organization

Sign up at titanium-vault.com/register and create your organization. Choose a subdomain that matches your existing identity namespace for consistency. Configure your organization's branding (logo, colors, custom domain) so the login experience looks familiar to your users from day one.

Configure Custom Domains

Set up a custom authentication domain (e.g., auth.yourcompany.com) by adding a CNAME record in your DNS provider. This ensures your users see a branded login URL rather than a generic one. TitaniumVault provisions TLS certificates automatically once the DNS record propagates.

Recreate Groups and Roles

Using the group export from Step 1, create matching groups in TitaniumVault. Replicate the group hierarchy and any dynamic membership rules. TitaniumVault supports attribute-based group membership, so most Okta group rules translate directly. Map Okta admin roles to TitaniumVault's role-based access control (RBAC) model. Common mappings include Okta Super Admin to TitaniumVault Organization Owner, Okta App Admin to Application Manager, and Okta Help Desk Admin to Support role.

Step 3: Migrate Users

User migration is the most sensitive step. TitaniumVault offers multiple approaches depending on your requirements and timeline.

Bulk Import via CSV

Use TitaniumVault's user import tool to upload the CSV exported from Okta. Map the Okta profile attributes to TitaniumVault user fields. Standard attributes like email, first name, last name, and department map automatically. Custom attributes can be mapped to TitaniumVault custom fields during the import process.

SCIM-Based Migration

For organizations using SCIM provisioning, configure TitaniumVault as a SCIM endpoint and run a full sync from your HR system or directory source. This approach ensures that user lifecycle states and group memberships are transferred accurately and remain synchronized during the transition period.

Handling Passwords

Okta does not export password hashes, so users will need to set new passwords in TitaniumVault. There are two recommended approaches. The first is a bulk password reset: import users with a flag that forces a password reset on first login, then send a welcome email with a secure password setup link. The second is just-in-time migration: during a transition period, users who authenticate are automatically migrated. When a user logs into TitaniumVault for the first time, they are prompted to create a new password. Both approaches ensure a smooth experience without requiring users to remember or transfer existing credentials.

Step 4: Configure SSO Applications

Reconnect your applications to TitaniumVault as the identity provider. Work through your application inventory from Step 1, starting with low-impact applications and progressing to business-critical ones.

SAML Applications

For each SAML application, create a new SSO integration in TitaniumVault. Enter the ACS URL and entity ID from your Okta documentation. Configure the same attribute mappings and group-based access rules. Download the TitaniumVault SAML metadata and upload it to the service provider. Test the SAML assertion by performing a login and verifying the attributes received by the application match what Okta was sending.

OIDC Applications

For OIDC applications, create an application in TitaniumVault with the appropriate grant type (authorization code, client credentials, or implicit). Register the redirect URIs and configure scopes and claims to match your Okta setup. Update the client ID and client secret in the application's configuration, and point the discovery URL to TitaniumVault's /.well-known/openid-configuration endpoint.

API Integrations

If you have applications using Okta's API for user management or authentication, update them to use TitaniumVault's REST API. TitaniumVault's API follows standard patterns and is fully documented. Generate new API tokens in the TitaniumVault admin console and update your application configurations. Rotate any hardcoded Okta API tokens in your codebase or CI/CD pipelines at the same time.

Step 5: Set Up MFA

TitaniumVault supports TOTP authenticator apps and WebAuthn hardware security keys. Unlike Okta, these methods are available on every plan at no additional cost.

Configure MFA Policies

In the TitaniumVault admin console, navigate to Security > MFA Policies and configure your enforcement rules. You can require MFA for all users, specific groups, or based on risk signals like unfamiliar devices or new locations. Set grace periods for MFA enrollment to give users time to set up their authenticator apps without blocking access.

User Enrollment Communication

Since MFA tokens cannot be transferred between identity providers, all users will need to enroll in MFA on TitaniumVault. Send a clear communication to your users explaining the change, providing step-by-step enrollment instructions, and specifying the deadline. Include screenshots and links to help documentation. For organizations using hardware security keys, users can register the same physical keys with TitaniumVault since WebAuthn keys support multiple registrations.

Migrating from SMS MFA

If your Okta tenant used SMS-based MFA, this is an excellent opportunity to upgrade your security posture. TitaniumVault does not support SMS MFA due to its well-documented security vulnerabilities. Transition those users to TOTP authenticator apps such as Google Authenticator, Authy, or 1Password. Provide clear instructions and support during this transition, as some users may be unfamiliar with authenticator apps.

Step 6: Test Everything

Thorough testing is the difference between a smooth migration and an emergency rollback. Build a comprehensive test plan and execute it before cutting over any production traffic.

Authentication Testing

• Test login flows for each application using test accounts assigned to different groups. Verify that group-based access controls grant and deny access correctly.
• Test the full password reset flow, including email delivery, link expiration, and password policy enforcement.
• Verify MFA enrollment and challenge flows with both TOTP and WebAuthn methods.
• Test session management: session duration, idle timeout, and single logout across applications.

Application-Specific Testing

• For each SAML application, verify the assertion attributes match what the application expects. Check NameID format, custom attributes, and group memberships.
• For each OIDC application, verify the ID token claims, access token scopes, and refresh token behavior.
• Test SCIM provisioning by creating, updating, and deactivating a user in your HR system and confirming the changes propagate to TitaniumVault and downstream applications.
• Verify API integrations by running your application's integration test suite against TitaniumVault endpoints.

Pilot Group

Before the full cutover, migrate a pilot group of 10 to 50 technical users who can provide detailed feedback. Have them use TitaniumVault for all their daily work for at least one full business week. Collect feedback on any issues, confusion, or missing functionality. Resolve all pilot issues before proceeding to the full migration.

Step 7: Cut Over to Production

With testing complete and pilot feedback addressed, execute the production cutover. Schedule this during a low-traffic window and communicate the timeline to all users in advance.

Cutover Sequence

1. Update DNS: Point your custom authentication domain to TitaniumVault if you have not done so already during testing.
2. Update application configurations: Switch each application's IdP metadata or OIDC discovery URL from Okta to TitaniumVault. For SAML applications, upload TitaniumVault's metadata to each service provider. For OIDC applications, update the issuer URL, client ID, and client secret.
3. Update directory integrations: Point Active Directory or LDAP sync agents to TitaniumVault. Verify the initial sync completes without errors.
4. Send user notification: Inform all users that the switch is active. Provide a direct link to the new login page, instructions for setting up MFA, and a link for password reset if they have not already set one.
5. Monitor authentication logs: Watch TitaniumVault's real-time authentication logs for failed logins, MFA errors, or application-specific issues. Have team members ready to triage and resolve problems immediately.

Rollback Readiness

Keep your Okta tenant active and fully configured for at least 30 days after cutover. If a critical issue arises that cannot be resolved quickly, you can revert application configurations to point back to Okta. Only decommission the Okta tenant after you have confirmed all applications and users are functioning correctly on TitaniumVault for an extended period.

Post-Migration Verification

After the cutover, run a structured verification process to confirm the migration is complete and stable:

• User count reconciliation: Compare the total active users in TitaniumVault against your Okta export. Investigate any discrepancies.
• Group membership audit: Verify that group memberships match the original Okta configuration. Spot-check at least 10 percent of groups.
• Application access review: Have one representative user from each team verify they can access all applications they need. Document any access issues and resolve them.
• MFA enrollment rate: Track the percentage of users who have enrolled in MFA on TitaniumVault. Follow up with users who have not enrolled within the grace period.
• Provisioning verification: If using SCIM, create a test user in your HR system and verify they are provisioned in TitaniumVault and all downstream applications within the expected time frame.
• Audit log review: Review TitaniumVault's audit logs for any unusual patterns such as repeated authentication failures, unexpected privilege escalations, or API errors.
• Performance baseline: Measure login latency, token issuance time, and SCIM sync duration. Establish baselines and set up alerts for deviations.

Timeline Expectations

Migration timelines vary based on the size and complexity of your Okta deployment. Here are realistic estimates based on migrations we have supported:

These estimates include planning, configuration, testing, pilot, and cutover phases. The most time-intensive steps are typically application reconfiguration and user acceptance testing. Organizations with complex SCIM provisioning workflows or custom Okta integrations should add additional time for mapping those workflows to TitaniumVault's capabilities.

Get Free Migration Support

TitaniumVault offers free migration support for organizations switching from Okta. Our identity engineers will review your Okta configuration, build a customized migration plan, and provide hands-on assistance during the cutover. We have helped organizations of all sizes complete their migrations on time and without disruption.

Ready to get started? Create your free TitaniumVault account and reach out to our team. You can also view our pricing to see how much you will save compared to Okta.